For example, “You MUST resume compliance with the landscaping covenant by December 1st or you will be fined $100.”Ĥ. Make it clear that the homeowner must take action to remedy the situation within a certain timeframe, or they may face further consequences from the HOA. In addition to stating the specific violation, be sure to include the date the violation was noticed, the section of the covenant that has been violated, and any other relevant details.ģ. For example, “Your home has been in violation of the HOA’s landscaping covenant for the past two weeks.”Ģ. State the specific covenant violation in the opening sentence of the letter. The following tips will help you write an effective violation letter that gets results:ġ. While it’s not always a fun task, writing a HOA covenant violation letter is an important part of enforcing the rules of the community. If you’re serving on your homeowners association (HOA) board, there’s a good chance you’ll have to deal with covenant violations at some point. Thank you, Name of HOA Representative Designation Signature If the fine is not paid by the date stated in this letter, Homeowners Association will organize a hearing for you. Since does not go with our Covenants, Conditions, and Regulations, we will be obligated to charge you a fine of $, that you will be obligated to pay latest by. We have sent a polite reminder to stop in the past, but since this was not effective, we will have to take some disciplinary measures for this violation. This letter is to inform you that we have received many complaints from your neighbor’s side for. To, Name Address Homeowners Association City, State, ZIP Code Overall, when drafting a covenant violation letter, it is essential to be clear and concise, while maintaining an appropriate level of tact and dedication to strengthening the quality of your community. Along with this, you should also include any supporting evidence, such as photos or eyewitness accounts that can help to strengthen your case.Īdditionally, you should always be courteous and professional in your language – being overly aggressive or accusatory could potentially alienate your neighbors or have negative ramifications for future interactions with them. When writing a covenant violation letter, there are a few important guidelines that you should keep in mind.įirst, it is important to clearly state the nature of the violation and provide specific details regarding when and where it occurred. If a member of your Homeowners Association has violated a covenant, here is a sample template you can use to write a HOA Covenant Violation Letter.
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